ABOUT THE ROLE
The Sr. Payroll Analyst position is the liaison between the central payroll office the departmental payroll officers providing assistance in routine payroll functions. The Sr. Payroll Analyst reports to the Assistant Payroll Manager. This position is responsible for processing various payrolls, maintain employee payroll information, verifying newly hired employees' setup, MBTA Corporate program liaison, and assist in bank related transactions.
DUTIES & RESPONSIBILITIES:
The Senior Payroll Analyst is the liaison between departmental payroll officers, assisting them in routine payroll functions:
Processing of various payrolls (i.e. weekly, monthly & quarterly)
Collect and review department timesheets for accuracy
Input timesheet data into internal HCM (PeopleSoft)
Proof and reconcile data entered in HCM
Reconciling payroll report totals to the summary report
Distribute payroll edit reports to departments
Sort and distribute payroll checks to appropriate departments
Distribute and collate payroll deduction reports with checks
Review/analyze gross total of payrolls processed
Review and assist retroactive pay calculations
Perform functionality testing of tax updates with internal HCM
Maintenance of employee payroll information
Set-up mandatory and elected general deductions
Ensure changes and/or set-up of general deductions and wage garnishments have populated
Set-up and update employee federal and state payroll taxes
Worker’s Compensation set-up
Verify employee data update(s) (i.e. rate change, address change, cost center)
Employee banking information for direct deposit
Responsible for collecting paysheets in a timely manner from various departments
Verify newly hired employees’ payroll deductions and payroll taxes have been set-up
Liaison with MBTA Corporate Program
Replace employee damage or loss t-pass
Distribution of monthly t-passes
Monthly updating and ordering of t-passes for over 300 employees
Assist in bank related transactions
Place stop/void on checks
Transfer fund(s) to appropriate account
Replacement check processing for check(s) with stop placed on it.
Upload ARP bank
Performs other related duties as required.
MINIMUM REQUIREMENTS:
Accounting background, preferably bachelor’s degree in accounting a plus, business degree, and/or registered as a Certified Payroll Professional (CPP).
The candidate must have strong organizational skills.
Effective verbal and writing skills to communicate with departmental payroll officers and employees.
Interpret and comprehend written and verbal communications
Ability to multi-task and prioritize tasks.
Ability to collaborate and be supportive with co-worker and work as a team
Proficient with Microsoft Office (i.e. Excel, Word and Outlook)
A minimum of 3 years’ experience with PeopleSoft HCM version 9.0 or above preferred.
Satisfactory work record displaying overall employment, job performance, and experience.
Position is considered essential, therefore available during declared emergencies when it affects the processing of payroll.
PHYSICAL DEMANDS:
Requires occasional lifting of minimum of 10 pounds
Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
WORK ENVIRONMENT:
Office environment has fluorescent lighting, air conditioning, and noise level of moderately quite with rare occasion of moderately loud.
SUMMARY OF BENEFITS:
Competitive benefits package including:
Competitive health, dental, and vision insurance
Vacation and Sick leave eligible
Sick Incentive Pay Eligible
3 Personal days
14 Paid Holidays
Management Allowance, $2700 year
City employee transportation benefits (T-Pass reimbursement, Bluebikes membership, EZRide Shuttle)
DOCUMENTS REQUIRED:
Please upload the below documents to complete your application:
Resume
Cover Letter
