How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Chemical Engineering has an immediate opening for a seasoned Administrative Assistant to join our department staff to provide management and coordination of administrative support for a portfolio of faculty and researchers, including research- and operational-related activities.

In addition to being someone excited about supporting ChE faculty and researchers, the successful candidate for this position is proactive, enjoys working both independently and in a team setting, and is motivated to solve problems. They place a high importance on customer service in their approach to work and understand the flexibility that is required for this work. They will work collaboratively within the Chemical Engineering Admin Team and with a wide variety of internal and external stakeholders. S/he/they must be an excellent communicator (both written and verbal), an effective listener, and be willing to work on special projects within the department.

Find out more about Chemical Engineering at che.engin.umich.edu. Click the following to review the full ChE Faculty Support Generalist position description.

What You'll Do

Provide complex administrative support and act as the primary administrative point of contact for assigned Chemical Engineering faculty.
Schedule meetings, create event/availability polls, manage calendar invitations, reserve and prepare meeting rooms, arrange for equipment and other meeting needs, and facilitate meetings via Zoom and other virtual platforms.
Provide end to end operational and logistical support for various department and faculty-specific on-site and virtual events
Manage information gathering and submission process for research visitor requests, utilizing internal HR visitor request system.
Manage faculty and researcher travel reimbursements, ensuring timely processing, accuracy, and adherence to department, college, and university guidelines.
Process orders using internal Online Purchasing System (OPS) and M-Pathways.
Partner with the Chair's assistant on casebook preparation and information gathering for assigned faculty.
Manage casebook preparation and information gathering for research faculty positions.
Provide back-up support and assistance to admin team colleagues.

Click the following to review the full ChE Faculty Support Generalist position description and position responsibilities.

Who We Are

Michigan Engineers are world-class educators, researchers, students and staff who strive to build a people-first future. As part of a top national public research institution, Michigan Engineering's mission is to provide scientific and technological leadership to the people of the world, develop intellectually curious and socially conscious minds, create collaborative solutions to societal problems, and promote an inclusive and innovative community of service for the common good.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

Generous time off
A retirement plan that provides two-for-one matching contributions with immediate vesting
Many choices for comprehensive health insurance
Life insurance
Long-term disability coverage
Flexible spending accounts for healthcare and dependent care expenses
Maternity and Parental Leave

Required Qualifications*

Bachelor's degree and a minimum of four years of broad and progressive administrative experience performing advanced, diversified, and confidential duties or an equivalent combination of education and experience.
Demonstrated experience coordinating events, conferences, meetings, workshops, and programs.
Demonstrated ability to meet deadlines while managing and prioritizing multiple projects in a fast-paced and often changing environment.
Demonstrated excellent attention to detail.
Excellent problem-solving skills.
Proven ability to work effectively with a diverse group of faculty, students, and staff.
Proven track record of positive relationship building with stakeholders at all levels.
Demonstrated ability to clearly, professionally, and effectively communicate verbally and in writing with a diverse population of stakeholders at all levels.
Demonstrated ability to exercise discretion in handling confidential materials.
Demonstrated experience in MS Office suite, Google Suite, Zoom, and other office and meeting software applications.
Proven ability to work professionally and serve as a representative of the office with discretion.
Strong willingness to learn and master new technologies as needed.

Desired Qualifications*

Experience working within an academic environment preferred, with considerable knowledge of hosting and travel procedures in an academic setting.
Experience coordinating meetings and events, including large-scale events, conferences, and symposiums.
Advanced skills in MS Office suite, Google Suite, Zoom, and other office and meeting software applications

Modes of Work

This position is eligible for hybrid work, including on-campus and remote work. Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.