Job#: 2057432
Job Description:
Are you ready to be the backbone of a dynamic team in the healthcare industry? We are looking for a proactive and highly organized Administrative Assistant to join our Healthcare Intelligence team. This role is perfect for someone who thrives in a fast-paced environment and enjoys tackling a variety of tasks. Youll be providing essential support to a senior manager and a group of professionals within PSMS, handling everything from managing calendars to coordinating special projects.
Position:Administrative Assistant
Hours:8:00 AM to 5:00 PM
Location:Hybrid (Redmond WA on-site twice a week, WFH Wed-Fri)
Rate:$20/hr - $23/hr
Key Responsibilities:
- Executive Support:Be the right hand to our executives by managing calendars, scheduling meetings, updating reference guides, and anticipating their needs.
- Rhythm of Business:Keep the team on track by managing distribution lists, the department calendar, and organizing all-hands meetings.
- FTE / Contractor Management:Ensure smooth onboarding and offboarding processes, track service tickets, and expedite access requests.
- Meeting Support:Capture key points in meetings, draft agendas, and prepare/disseminate materials to keep everyone informed.
- Event Coordination:Plan and execute on-site events, book conference rooms, and arrange catering to make every event a success.
- Travel Coordination:Arrange seamless domestic and international travel, including flights and hotels.
- Asset Management:Manage equipment logistics and coordinate with the Service Desk for repairs.
- Budget Management:Reconcile Amex expenses in Concur and support the finance team with purchase orders, invoices, and contract renewals.
- Mission Ambassador:Lead the charge in coordinating Providence charity volunteer events.
- Other Duties:Take on additional tasks as needed to support the team.
Required Qualifications:
- 2 years of university or college training in English, liberal arts, or related subjects; or graduation from a technical program in secretarial or office support services; or equivalent education/experience.
- 4 years of experience as an administrative or executive assistant, including up to 3 years working directly for a manager or executive.
Preferred Skills:
- Highly organized and self-directed.
- Previous experience in an IS/Data management organization.
- Personal effectiveness and dependability.
- Proficient in Office 365 suite: Word, PowerPoint, Excel.
- Strong written and verbal communication skills.
- Committed to easing the way of our caregivers.
- Budget management experience.
- Project management experience.
Additional Information:
- Join a team of 130 FTE in the US, including 20 leaders, and make a real impact.
- This role includes occasional travel to Renton to work with our desktop support team.
- While not guaranteed, there may be opportunities for conversion based on performance.
- Project support will mainly involve organizing travel, ordering catering, and planning team events.
- Reliable transportation and the ability to drive to our Renton office as needed are required.
EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.
Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.
VEVRAA Federal ContractorWe request Priority Protected Veteran & Disabled Referrals for all of our locations within the state.We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. The EEO is the Law poster is available here.
